The Labor Program

TRACY UltraTime

Excused Hours

Students who are unable to report to a regularly scheduled work assignment due to an emergency are expected to notify their labor supervisor immediately. Special circumstances such as an excused absences due to a death in the family or prolonged illness, should be communicated to the Labor Program Office to consider if the student may be excused from a portion of the labor requirement. This should be done as quickly as possible to determine if  ircumstances would require documentation as would be the case with a prolonged illness or condition, etc.  Documentation should specify any restrictions as well when the student is cleared to return to work. A doctor/dental appointment is typically not excused unless it develops into a more serious condition requiring considerable absenteeism. In instances other than emergencies, the labor supervisor should be notified well in advance of the absence and time should be made up before the end of the term. (Also see Attendance Policy.)

Introduction to the Labor Program

The Student Labor Program originated in its earliest form at Berea College in 1859 and expanded to become one of the College’s Great Commitments. The Labor Program provides economic, educational, social, personal, and spiritual benefits to students and those served by their work.

The Labor Program is designed to serve the following purposes:

• Support the total educational program at Berea College through experiences providing the learning of skills, responsibility, habits, attitudes, and processes associated with work;
• Provide and encourage opportunities for students to pay costs of board (meals), room, and related educational expenses;
• Provide staff for College operations;
• Provide opportunities for service to the community and others through labor;
• Establish a lifestyle of doing and thinking, action and reflection, and serving and learning that carries on beyond the college years.

Designed to serve these multiple purposes, the program reflects a unified vision of labor as student and learning centered service to the College and broader community, and as necessary work well done. The administration of the program is the responsibility of the Dean of Labor.

Labor assignments function very much like classes. Beginning at entry levels of work, students are expected to progress to more skilled and responsible levels. Through these experiences it is expected that student workers will:

• develop good work habits and attitudes;
• gain an understanding of personal interests, skills, and limitations; and
• exercise creativity, problem-solving, and responsibility. Students also may learn the qualities of leadership, standard setting, and effective supervision.

The Labor Program makes it possible for students to know each other as co-workers as well as classmates. More importantly, linking the Academic and Labor programs establishes a pattern of learning through work that continues long after college.

Labor Enrollment Agreement

Signed by each student upon entering Berea College, the Labor Enrollment Agreement outlines the expectations of the student and the College with regard to the Labor Program and serves as the student’s acknowledgement of work as a core requirement of enrollment and an integral/required part of their educational program. Below is the present version of the agreement:

Labor Enrollment Agreement

The Labor Program, a comprehensive Work-Learning-Service program, is an integral and stated part of Berea College’s educational philosophy and program. Upon entering Berea College, all students sign a Labor Enrollment Agreement outlining the basic commitments of the student and the College concerning the student’s required participation in the Labor Program. This agreement is completed one time and remains in effect for the entire period of enrollment.

THE STUDENT, IN ACCEPTING ADMISSION TO THE COLLEGE, AGREES TO:

1. Participate in the Labor Program as defined in the online handbook Tools: A Guide to the Berea College Labor Program and other policy statements http://www.berea.edu/laborprogramoffice/tools/default.asp.
2. Fulfill a first-year labor assignment as assigned by the College and, in subsequent years, to secure or accept a student labor position from among those available.
3. Work no less than ten (10) hours a week throughout the term for a cumulative total of at least 160 hours by the end of the term and adhere to the work schedule required by the position and arranged with the supervisor.
4. Have a completed and submitted Status Form (labor position participation agreement) for each position held, or for any change in position, as a supplement to the Labor Enrollment Agreement and as approved by the Labor Program and Student Payment Office.
5. Work all hours as defined by the status form(s) including adhering to the work schedule required by the position(s).
6. Secure approval for continuously working more than fifteen (15) hours per week, as specified in the labor overload approval process.
7. Secure approval for absences from work and arrange to make up hours in advance of the absence, if possible, and to immediately notify the supervisor of any unexpected absence.
8. Strive to meet duties, responsibilities, and standards required by the labor position as defined by the supervisor.
9. Complete Labor Experience Evaluation(s) for academic year.

THE COLLEGE AGREES TO:

1. Provide each registered student with opportunities for work-learning-service experiences fostering the goals of the Labor Program. Note: Summer practicum positions are dependent on department budgets and need.
2. Provide each registered student the opportunity to earn a work scholarship by working in the labor program. A portion of the scholarship, the Labor Grant, is applied directly to the full tuition scholarship. The remainder, a smaller portion, consists of direct payments based on hours worked.
3. Offer opportunities for advancement in skill and responsibility as defined by Work-Learning-Service levels.
4. Provide a Labor Transcript documenting the student’s participation, experience and performance in the program and to maintain labor records in accordance with general College policies and relevant legislation.
5. Conduct, using the “Student Labor Evaluation”, individual student work evaluations and to record final performance scores on the Labor Transcript.
6. Provide opportunity for students to evaluate their labor experience(s) by completing the “Labor Experience Evaluation”.
7. Conduct assessment at the supervisor, department, and program level to improve the educational and institutional value of the program.
8. Provide a labor grievance procedure whereby complaints can be resolved.

STUDENT STATEMENT

By signing, I agree to perform my labor assignments to the best of my ability. I understand and agree to the conditions set forth in this agreement. In addition, I am aware that failure to meet the requirements and conditions of this agreement can result in disciplinary action up to and including suspension. Also, I understand that this agreement is effective for the length of my enrollment and the signed document will be placed in my student file. A copy of the agreement can be requested/obtained through the Labor Program Office.

_______________________________________________Student Signature

______________________Date

________________________________________________Student Printed Name

Exchange, Part-Time, and Non-Degree Students

Exchange students are required to participate fully in the Labor Program. Part-time students are required to participate, but a reduction in hours may be approved by the Dean of Labor depending on the circumstances. Non-degree students are permitted to participate in the College’s Labor Program provided funding is available and all degree-seeking students have been assigned.

First-Year Labor Assignments

First year students are defined as freshmen, International, Exchange, and transfer students.  In other words, any student who is attending Berea College for the first time.  

All first-year students are assigned WLS level 1, ten-hour positions, which they will hold until the end of the first academic year. At the conclusion of the first year, and each year thereafter, students are charged with securing their own position placements. Academic studies and work through the Labor Program are the primary concern of students attending Berea College and constitute a full-time load. Accordingly, work outside the Labor Program on a regular basis while enrolled as a student is not permitted without the approval of Dean of Labor or his designate in consultation with appropriate academic and financial-aid officials.

Hour Contracts

During each academic term, students have the following hour expectation based on their contractual hours:

A Summer Assistance Grant is offered for students who meet the following requirements:

NOTE: The amount of Summer Assistance Grant may vary so check with Student Financial Aid for details.

1. The possible grant assistance is $250 for each four-week term or $500 for the eight week term.
2. Students must contract and work for 20 hours per week during the term to qualify for the grant.  Only students who are contracted for 20 hours will be reviewed to see if they have met the requirements for labor.
   1. Students who are under the 80 hours for the four-week term or 160 hours for the eight weeks will not receive the grant.
   2. Students must not exceed 22 hours per week (average) during the terms to receive the grant (e.g., 4 weeks no more than 88 hours or 8 weeks no more than 176 hours). 
3. Students must be registered and attending class for at least one credit during the four-week term or two credits during the eight-week term.
4. If a student completes two four-week sessions, they can receive a total of $500 which equates to $250 for each four-week term.
5. The maximum Assistance Grant that a student can receive is $500.
6. The grant will be applied to the student's account upon completion of the appropriate payrolls and determination made confirming the labor and academic requirements have been fulfilled.
7. By the end of each term, a student must pay down their account to the amount of the grant for which they are applying.
8. If a student doesn't fulfill the requirements to receive the grant, then their student account must be paid by August 10.
9. If a student doesn't receive the grant, they may apply for a loan through the Student Financial Aid Services Office (SFAS) which will determine if there is eligibility for a loan.  Applications for a loan must be filed with SFAS by August 1.

Labor Overloads

A labor overload is defined as more than 15 hours of labor per week during the regular academic year. Overloads may not be approved retroactively and are subject to periodic review. Approval may be revoked if primary labor hours, labor performance, or academic performance become less than satisfactory. Forms may be secured in the Student Service Center, or Labor Program Office, and should be submitted to Financial Aid for preliminary review. Labor overloads may be continued from term to term within an academic year, provided that the approval guidelines can still be met. The form will specify approval for the Academic Year, Fall or Spring Term.   Student records will be reviewed mid-year and students will be notified if the overload is discontinued. Students may work up to 20 hours during January’s short term without special approval.

Guidelines for Approval:

• Sophomore, junior, or senior classification
• Meeting Labor Program requirements in the primary position
• Not on any form of probation
• Enrolled in less than 5 course credits with less than 8 preparations (fall and spring terms only)
• Have a 2.50 GPA, both cumulative and for the previous full term; the required 2.50 cumulative GPA may be waived if a 3.00 GPA is earned during the previous full term.

Requests for over 20 hours are subject to the following additional guidelines:

• Junior or senior classification
• 3.00 GPA in the major, overall, and for the previous term
• Submission of a letter outlining the reason for requesting more than 20 hours
• Approval of the Dean of Labor and the Student Admissions and Academic Standing Committee.

These approval guidelines may be waived in cases where student parents must work 20 hours per week in order to receive state childcare benefits (e.g., KTAP), but the application must still be submitted and reviewed.

During periods of non-enrollment (vacation periods, summer practicum), hours must not exceed 40 per week.

Last Day to Release from a Labor Position

Signing a primary position status form obligates a student to remain in a labor position for the entire academic year, for the summer term, or, in the case of a December graduate, for the fall term. Should a student holding a Sophomore- Senior classification petition for an early release due to special circumstances, the labor supervisor of the primary position may consider and approve the request for a release on or before the last day to drop a class without a “W” appearing on the transcript. (This dates occurs one week after the first day of class in Fall and Spring terms and earlier in Summer One and Summer Two terms. Please refer to the academic calendar for the official dates.)

Primary supervisors are not obligated to approve a student’s request for release. Rare exceptions may be considered after this deadline and will require approval from the Labor Program Office. The current primary supervisor must complete a “Change of Labor Position Request Form” and submit it to the Labor Program Office, Hafer-Gibson, for review. Note: First Year Students are assigned to a labor position for an entire academic year and may not be released from any position without approval from the Labor Program Office.

Labor Experience Evaluation (LEE): An Online, Web-Based Tool

The Labor Experience Evaluation (LEE) is an assessment tool designed to provide student feedback to those responsible for Labor Program effectiveness at the supervisor, department, and program levels. Student responses to the LEE are one of many sources of information used by Labor Program personnel in their efforts to improve the educational quality of the student work experience at Berea College.

The Labor Experience Evaluation allows students to reflect upon their overall labor experience while at Berea College. This survey allows students to evaluate back to us their labor experiences in five key areas:

1. Learning through work experiences
2. The relationships between work and academics
3. Four core general educational goals
4. Evaluation of the local work area
5. Evaluation of the Labor Program (Labor Program Office, and Student Payment Office)

Students are required towards the end of the academic year to evaluate and reflect on their labor experience through the Labor Experience Evaluation (LEE). Students are asked to complete the evaluation based on the current primary position but certainly other positions should be considered when thinking about the overall experience.   Labor departments should set aside time to allow the student to complete this evaluation during work time. The majority of the departments will utilize the weekly Tuesday 4-5 PM Labor Meeting time to allow their students to complete this web based on-line evaluation. The Labor Department Administrator and Labor Supervisor is given access to reports of the evaluations completed by the students working in the department after the conclusion of the labor assignment. Personal information (including name. class, gender…) that could identify a student is removed. The purpose of the reports is to provide a mechanism for  Department Administrators to be able to assess, with the department labor supervisors, the effectiveness of the learning occurring across the department.

Labor Probation

The decision to place a student on Labor Probation is made by the Director of Labor in consultation with other professional staff of the Labor Program Office and is based on a review of all related circumstances. Normally probation occurs when a student within a primary position has:

1. Failed over a term to work a minimum of 10 hours a week.
2. Fallen significantly behind in hours during a term and warnings and attempts at counseling have not been successful.
3. Falsified time/labor records.  Additionally, in some cases the offense could be grounds for a judicial hearing.
4. Failed to meet the requirements of an accountability agreement.
5. Scored 59 or below on a Labor Evaluation for a primary position.
6. Not meeting the expectations or needs of the department during a term.  (Note: documentation from the supervisor would be required describing how the student is not meeting department expectations or needs.

Labor probation is centrally monitored and recorded, and has the potential to significantly impact a student’s participation in College activities.  Students on probation:

• Will be denied participation in international travel experiences, internships, independent studies, College-sponsored summer off-campus internships, and off-campus short term exchange; a student who is found to be significantly deficient in meeting the required labor obligation at mid-term may be denied during the application process;
• Will not be eligible for a labor or course overload or leave of absence;
• Will not be permitted to hold level five or six labor positions, or certain unclassified labor positions (e.g., CAB Chair, Pinnacle Editor); incumbents who are placed on probation while serving may be released;
• May be ineligible for consideration for some Labor Day awards, scholarship and service awards and membership in honorary societies (e.g., Mortar Board);
• May be ineligible to apply for a residence hall staff position
• May be denied permission for off-campus labor, local access to motor vehicles, and off-campus living.

Labor probation is typically for one regular term but may be extended at the discretion of the Dean of Labor or Director of Labor depending on the circumstances. 

Labor Probation—Immediate Suspension

The Director of Labor or the Labor Program Councilin consultation with the Dean of Labor may elect to place a student on Labor Probation—Immediate Suspension. This “last chance” designation involves the development of an accountability agreement between the student and the Labor Program, violation of which results in a recommendation of immediate suspension by the Dean of Labor.

Suspension within a Term

Non-performance as a student worker can lead to suspension within a term. In cases where a student has been placed on labor probation and continues a pattern of non-performance the Director of Labor or the Labor Program Council in consultation with the Dean of Labor may elect to develop an accountability agreement and place the student on Labor Probation- Immediate Suspension. Accountability agreements outline clear expectations that- if not met- are grounds for immediate suspension within the term by the Dean of Labor.

Labor suspension is a serious matter. It appears on the student’s academic transcript for the duration of the suspension, and results in a designation of “not in good standing” which often prevents admission to another institution. At the end of the suspension period, the language is removed from the transcript and the student is once again in good standing. While the student may apply for readmission to Berea College, it is not guaranteed

Labor Program Evaluation (LPE): An Online, Web-Based Tool

Presently under development, this on-line tool will allow Labor Supervisors and Department Administrators to evaluate the Labor Program Administrative offices and services provided which includes student payroll.

Student Labor Evaluation (SLE): An Online, Web-Based Tool

The Student Labor Evaluation (SLE) process promotes student personal and professional development in the workplace by establishing performance standards consistent with the Berea College Workplace Expectations, assessing fulfillment of those standards, and determining ways in which the student and supervisor(s) / mentor(s) can collaborate to enhance student learning opportunities. The completion of this regular evaluation process creates a documented work performance history for each student as well as fulfills Berea College and federal compliance guidelines.

As part of the development plan, students should expect supervisors to conduct a mid-year evaluation at the middle of the labor position participation agreement period and a final evaluation at the conclusion of the labor position participation agreement (defined by the status form). In addition, supervisors are encouraged to have periodic conversations with students about position performance and to offer suggestions as well as provide opportunities for continued reflection and growth. Evaluations focus on seven (7) core areas of position performance including: attendance, accountability, teamwork, initiative, respect, learning, and position specific (based on individual departmental position descriptions).

Labor evaluation results are a central component of the labor transcript with performance ratings appearing for each position in a term or summer period. Because these performance ratings provide an advantage in future career seeking opportunities, students should strive to perform at the highest levels in every position held at Berea College.

Students who are not performing satisfactorily in a labor position and receive a score of 59 or below, are subject to being placed on Labor Probation for unsatisfactory performance within the department. (See Labor Probation and Suspension.)

Staff or Faculty Labor Supervisors assume the role of practical instructors within the program and evaluate, using the Student Labor Evaluation (SLE) described below, the student’s performance based on seven performance expectations (learning outcomes). Descriptors under the performance expectations describe the general learning outcomes that apply to the performance expectation. The descriptors are also linked to the seven Labor Learning Goals of the program and to the Workplace Expectations* of the college that apply. The seventh performance expectation “Position Specific” ties directly to the position description which defines the specific skill sets and requirements of the position which are evaluated under the position specific expectation. All student labor positions are defined by a position description and include specific learning opportunities and required skill sets that are embedded in the position. See the summary spreadsheet below to view how the various learning outcomes are integrated/linked to the seven performance expectations.

Labor Learning Goals (LLG)

Student Labor Grievance Procedure

A student with a labor-related problem should first discuss this situation with the supervisor. Most difficulties can be handled at this level. However, if it cannot be solved here, the next step is to discuss the concern with the head of the department. If the concern is not resolved, the next step is to contact the Labor Program Office’s Labor Program Coordinator for intervention and possible mediation.

If a solution cannot be reached in this manner, a formal grievance can be made by presenting the complaint in writing to the Dean of Labor. The Dean may request written responses from the other parties involved. Normally within one week from the time the written complaint is received the Dean will write a report of findings and conclusions and submit it to all concerned. If any of the parties to the grievance appeals the Dean’s decision, the Labor Program Council will convene a meeting, normally within one week of the appeal, or as soon as possible.

The Labor Program Council Chairperson shall appoint a Labor Grievance Board composed of four members of the Council, including the Chairperson, one student, one teaching faculty member, and one non-Labor Program Office member. The Labor Program Council Chairperson will serve as chairperson of the Grievance Board. The Dean of Labor will forward to the Board all written documents concerning the grievance and the written report. The Board will review the grievance and within one week give a written decision to all concerned. The decision of the Board will be final subject to legal and other institutional requirements as determined by the President.

-Adopted by the General Faculty, January 5, 1981

Grievances related to discrimination and sexual harassment will be addressed through other means. Please refer to the compliance section of this publication for further details.

Student Labor Transcript

The Student Labor Transcript serves as a record of the student’s participation in the Student Labor Program during his/her period of enrollment and will provide a detailed accounting of all positions held, each department and supervisor name, the WLS levels attained, the  assigned work hours per week, and the results of the departmental labor evaluation.  In addition, the transcript will contain a record of all labor distinctions received such as awards, special trainings, and certifications.   This information can be utilized by students in writing resumes and in future job searches by providing official documentation from Berea College that shows position performance and skill levels attained.

The transcript is official only when the embossed College seal and an authorized signature is affixed.  The signature is in blue ink.  Transcripts are printed on security paper and if photocopied, the legend COPY will appear in the background.  Berea College cannot guarantee the authenticity of any transcripts not issued directly to the receiving party.  In accordance with the Family Educational Rights and Privacy Act of 1974, this transcript must not be released any third party without the written consent of the student.

A labor transcript can be requested through the student service center.  Transcripts are issued free of charge to current and former students.

Former students may have holds prohibiting access to their labor records if they left Berea College with a student account balance or if their loans are not in good standing or if they failed to meet their labor hour requirement at the end of their final term. Please contact the appropriate department(s) to resolve any such holds.